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You may have
noticed as you composed the last few e-mail messages that entering an
e-mail address in the TO: field each time is a bit tedious. It
is also an opportunity to make a mistake.
Mailserver
computers are notoriously unforgiving… one little mistake, one
extra space, a forgotten period, even upper and lower case letters in
the wrong place are enough to bounce an e-mail message back undelivered.
Don’t worry, it happens to all of us!
There are
some shortcuts that eliminate many of the opportunities for error. Both
Outlook Express and Web Mail have a Reply option which we will
explore in this activity.
Outlook
Express:
- Open
Outlook Express
- Select
the last e-mail message that your online guide sent to you and open
it.
- With
this message displayed on the screen, click on the Reply button in
the toolbar.
- A new
e-mail message form should appear on your screen with the To:
field already addressed to your online guide
- The
Subject: field should have the title of the last message already
entered. You can leave this or select, delete and change the subject
- The
message body field will have the text of the previous message
displayed with a > character to the left of each line.
- You
can erase part or all of the >text of the previous message (if
it is displayed on the screen) by holding down the mouse button while
you drag across the >text to select it and then hitting the delete
key. You may want to leave parts of the previous message in the new
message and add comments in your reply message.
- Type
your reply message
- Enter
your e-mail address in the Cc: field
- SEND
the message.
- You
will notice that the original message now has a little blue arrow
icon indicating that you have replied to the original message.
Web
Mail
- Open
Web Mail
- Select
the last e-mail message that your online guide sent to you and open
it.
- With
this message displayed on the screen, click on the Reply button in
the gray toolbar.
- A new
e-mail message form should appear on your screen with the To:
field already addressed to your online guide
- The
Subject: field should have the title of the last message already
entered. You can leave this or select, delete and change the subject
- The
message body field will have the text of the previous message
displayed with a > character to the left of each line.
- You
can erase part or all of the >text of the previous message (if
it is displayed on the screen) by holding down the mouse button while
you drag across the >text to select it and then hitting the delete
key. You may want to leave parts of the previous message in the new
message and add comments in your reply message.
- Type
your reply message
- Enter
your e-mail address in the Cc: field
- SEND
the message.
- You
will notice that the original message now has a little envelope with
a blue R icon indicating that you have replied to the original message.
The Reply
To All option found in both Outlook Express and Web Mail functions
in a similar way. You can use this feature if you have received an e-mail
message addressed to multiple recipients. Selecting the Reply to
All option allows you to send a response to everyone on the recipient
list at the same time.
Continue
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